Efficiency Philosophy

Decisions made by event organizers directly affect the overall efficiency of competitions.

Strong decision making from an efficiency standpoint can prevent future issues.

Consideration Efficiency-0001:

Event organizers should ensure the time schedule published for competitions is carried out successfully.

    • None.

    • Ensure competitors enter the competition space at the designated time, and doing their part to begin the competition on time.

    • Ensure competitors exit the competition space in a reasonable amount of time, allowing for a timely reset of the competition space.

    • Create an event timeline that is practical and realistic for the size of the competition you are hosting, and is respectful of the time for all parties.

    • An appropriate amount of time should be given to clear out a competition space, reset for the next competition, and the entrance of the next round of competitors. NOTE: This is an inherently stressful time for all parties, with the most frequent mistakes in event organizing taking place during a room reset. The less rushed event organizers and judges are in this moment, the more accurate the competition will be.

    • Time between events should be considered for any competitors participating in back-to-back events.

    • V.0: Published 2025-1-1

    • V.1: Re-published 2025-2-6 for official first batch of considerations.

Consideration Efficiency-0002:

Adequate time should be given between competition rounds to perform a full reset of the competition space.

    • None.

    • Understand the amount of time provided by the event organizer for a competition space reset for the next round.  

    • Stay in communication with the event organizers if additional help is needed to ensure a timely reset of the competition space. 

  • Before making the competition schedule, consider the amount of time needed to reset the competition area. Take into account the following factors: 

    o   Number of tables and competitors for each competition round 

    o   Number of judges/volunteers at the event 

    o   Number and types of items placed on each competition table 

    o   Adequate break/lunch time for competitors, judges/volunteers, and event organizers 

    • Published 2025-2-6

Consideration Efficiency-0003:

Event organizers should have a clear way for participants to submit event questions and should reply to questions in a timely manner. Suggested response timeframe: 

  • More than 2 weeks before the competition, reply within 1 week. 

  • Less than 2 weeks before the competition, reply within 3 business days. 

    • None.

    • None.

    • Create and communicate a clear way for participants to submit event questions and reply in a timely manner as suggested. 

    • Published 2025-2-6